Information for Schools

Role Statements, Policies and Procedures

Child Privacy and Protection Policy

Use of Video-conferencing

This document is written for the following groups of people when participating in activities organised by the PSMF Support Service: PSMF Staff, Music Society Personnel, Orchestra Conductors, Troupe and Host Coordinators, Choir Teachers, Supervising Teachers and Adults, Volunteers, Students and Parents.

The Primary Schools Music Festival (PSMF) aims to create a safe, success-oriented learning environment, which protects the rights of students and staff to engage positively in the learning process and where student and staff wellbeing is a focus. The environment will ensure that:

  • Staff and students are kept safe when engaging in video-conferencing lessons
  • Staff, students and parents work together in partnership
  • Communication is based on mutual respect
  • Check settings prior to meetings –
    • Turn off/on chat settings
  • Enable waiting room
  • Turn off screen share
  • Turn off ability to record
  • Invite will include attendance expectations i.e. Is this meeting compulsory or optional?
  • Breakout rooms are to be used under the supervision of an adult.
  • Invite to video-conference meeting is to be emailed to parents not students.
  • Ensure another adult will be in attendance at the meeting.
  • Ensure both adults are in the meeting room before permitting students to enter.
  • Develop and foster positive relationships with students and families.
  • Be positive, consistent, clear and fair.
  • Assume responsibility for students under their supervision.
  • Provide an environment that:
    • Protects the rights of students and adults
  • Is safe, orderly and well organised
  • Is success oriented
  • Values the contribution of all members
  • Encourages students to take responsibility for their own learning and engage in cooperative problem solving
  • Sessions are not to be recorded.
  • If using chatroom, ensure expectations are clear and respected.
  • At the end of the meeting, ensure the meeting is CLOSED.

Zoom is the only approved video-conferencing software for the PSMF.

Any person entering a PSMF video conference is hereby agreeing to all of the terms listed below.

Staff Responsibilities:

Setting up a Meeting:

Running a meeting:

Parent/ Caregivers Responsibilities:

  • Ensure your child is sitting in a communal space where distractions can be minimised. This means somewhere like a living/dining room, not a bedroom.
  • Ensure there is nothing in the background that can identify you or your family members.
  • Provide a suitable device such as a desktop PC, laptop, iPad or tablet with suitable camera and microphone capabilities.
  • Consider the need for a webcam if this does not come as standard hardware on your PC or laptop.
  • Provide a reliable home internet connection.
  • Ensure your child is dressed in neat, casual attire ie. no pyjamas etc.
  • Ensure your child is in sight of an adult at all times
  • Ensure that your child understands their teacher’s expectations.
  • Check in regularly with your child to see how they are adjusting and how their learning is progressing.
  • Check attendance expectations in email invite and ensure your child follows these.

Student Responsibilities:

  • Ensure you are sitting in a communal space where distractions can be minimised. This means somewhere like a living/dining room, not a bedroom.
  • Ensure the environment is appropriate as you will be using live video streaming, i.e. no distractions.
  • Ensure you are dressed in neat, casual attire i.e. no pyjamas etc.
  • Ensure your parent is in your line of sight at all times.
  • Show respect for the environment, property and equipment.
  • Have a positive and responsible attitude to learning.
  • Communicate in a positive and respectful manner.
  • Ensure you follow the host/teacher expectations and instructions as in normal lesson learning.
  • If you do not follow these expectations, you may be removed from the meeting.